Virginia Beach - Norfolk Hotel & Conference Center
5655 Greenwich Road
Virginia Beach, VA 23462
Thursday AFTERNOON, Sept 19 -- OPTIONAL WRITER'S BOOTCAMP 12 - 4 PM for an additional fee; check-in at 11:45 AM.
Thursday EVENING, Sept 19 -- 6 workshops from which to choose, 7 - 9 PM, check-in at 6:30PM
Friday, Sept 20 -- Check in 8 - 8:30 AM; first 10-lines critiques begin at 8:30 AM; keynote begins at 9:45 AM; contest awards begin at 10:15, first set of six workshops begins at 10:45; lunch begins at 12:15; second set of six workshops begins at 1:25; third set of six workshops begins at 2:35; fourth set of six workshops begins at 3:45; social begins at 5 PM; Open Mic begins at 7 PM.
Saturday, Sept 21 -- Check in 8 AM; first 10-lines critiques begin at 8:30 AM; keynote begins at 9:45 AM; readings from first place winners begins at 10:15; first set of six workshops begins at 10:45; lunch begins at 11:45; second set of six workshops begins at 12:55; third set of six workshops begins at 2:05; fourth set of six workshops begins at 3:15; fifth set of six workshops begins at 4:25; conference ends at 5:25 PM.
***Fulltime enrollment means that you are a high school student, an undergraduate student taking a minimum of twelve credits per semester, or a graduate student taking a minimum of six credit hours per semester. Please include a copy of your FALL 2019 class schedule (or a letter from your school that shows your intent to attend classes Fall 2019) along with your conference registration.
Email HRW with questions or call (757) 639-6146
Our Mailing Address:
Hampton Roads Writers
P.O. Box 56228
Virginia Beach, VA 23456
Attendee Terms & Conditions
By registering for the 11th annual Hampton Roads Writers (“HRW”) Conference (the “Conference”), the holder of the registration (the “Attendee”) automatically agrees to the terms and conditions set forth below (the “Terms and Conditions”). These Terms and Conditions apply to each attendee registered for the Conference. Any person, delegate, accompanying person, student, media representative, speaker, or exhibitor who is present at the conference is considered an attendee.
HRW reserves the right to render, in its sole and absolute discretion, all interpretations and decisions in connection with the Terms and Conditions and to establish further regulations binding upon Attendee as may be deemed necessary to the general success and well-being of the Conference and/or any person(s) affiliated therewith. HRW’s decisions and interpretations shall be final in all cases.
Indemnity— To the extent permitted by law, the Attendee agrees to protect, indemnify, defend, and hold harmless HRW and its officers, directors, volunteers, and agents against all claims, losses, or damages to persons or property, governmental charges or fines, and costs (including reasonable attorney's fees) arising out of or connected to the actions or failure to act in accordance with the Terms and Conditions by Attendee, its officers, directors, volunteers, or agents, except those claims arising out of the other party's gross negligence or willful misconduct.
Access Guidelines— HRW is committed to making all reasonable arrangements that will allow people to participate in conference events. All rooms at the conference are wheelchair accessible. The first row of seating in meeting rooms is reserved for individuals with special needs. In order to help us better prepare, all requests for special services, equipment, or accommodations should be submitted in advance of the conference. Please submit your request to HRWriters@cox.net by Friday, September 6, 2019. Attendees who require special onsite assistance during the conference should request it from personnel at HRW’s conference check-in table.
Alcohol & Drugs— HRW supports and enforces all laws of the state and municipality where the Conference is held in all matters concerning alcohol and other controlled substances. It is considered unlawful to furnish or give any liquor, malt, or brewed beverages to minors, visibly intoxicated persons, habitual drunkards, or those prone to intemperate habits. It is also illegal for minors to purchase or possess alcohol and to be visibly intoxicated. All medically unsupervised possession of controlled substances is prohibited. The manufacture, delivery, sale, and possession of an illegal substance could result in legal action. Smoking is not permitted in the meeting rooms.
Lost Registration Badge— Attendee’s registration badge must be worn at all times during the Conference. Access to the Conference facilities will not be granted to those without proper credentials. If an Attendee loses, misplaces, or forgets his or her name badge, a replacement fee of $25.00 will be charged for the creation of a new registration badge. Once the new registration badge is released to the Attendee, the lost badge will become invalid.
Modification of the Conference Program— HRW reserves the right to modify the program, which is published as an indication only.
Registration, Hotel, & Travel Accommodations— Registration includes admission to HRW’s plenary and breakout sessions, continental breakfasts and buffet lunches on Friday and Saturday during the conference and admission to the social on Friday evening. Other meals, lodging, and travel are not included. Hotel accommodations at a reduced rate are subject to availability and will be allocated on a first come, first served basis.
Salvatory Clause— If there is a determination that any part of the Terms and Conditions is ineffective or impracticable, then the validity of the Terms and Conditions remaining is not impaired.
Photography & Filming— Photographs, audio, and video will be captured during the conference. Attendees hereby grant HRW and its representatives permission to photograph and/or record them at the conference, and distribute (both now and in the future) the attendee's image or voice in photographs, videotapes, electronic reproductions, and audiotapes of such events and activities.
Photography or Recording Usage by Attendees— HRW appreciates all photographic coverage of the Conference. Audio and video recordings are not permitted without the prior written consent of the person being recorded.
Force Majeure— Attendance at the Conference is subject to acts of God, government authority, disaster, or other emergencies, any of which make it illegal or impossible for HRW and/or the Conference hotel to provide the facilities and/or services for the Conference, or make it illegal or impossible for the Attendee to utilize the hotel for the Conference. A registration may be canceled for any one or more of such reasons by written notice from HRW to the Attendee without liability on the part of HRW.
Cancelation— In the event the Conference cannot be held or is postponed due to events beyond the control of HRW, HRW shall not be liable to Attendee for any damages, costs, or losses incurred, such as transportation costs, accommodations costs, or financial losses. Under such circumstances, Attendees may choose to have their registration fee refunded in full.
Rules, Regulations & Attendee Conduct— Attendee agrees to abide by all fire, safety, and health regulations of the local, city, state, and conference hotel where the conference is held. Attendee must comply with all applicable federal, state, and local ordinances, as well as HRW policies and procedures as set forth below. Participants in violation of such rules and/or who behave in an unsafe or careless manner while attending the conference may be asked to leave immediately and will be held responsible for their actions. Attendee acknowledges that such violations may result in the attendee being removed from the Conference and barred from returning without refund of the Attendee’s registration fee. Attendee likewise acknowledges and agrees that all attendees of the conference have the right to enjoy the conference equally. Disruptive behavior that interferes with the conduct of reasonable business at the Conference, or any other attendee’s safety or comfort, may result in the attendee being removed from the Conference and barred from returning without refund of the Attendee’s registration fee.
All events and activities sponsored by Hampton Roads Writers (HRW) are intended to be informative and enjoyable, where all attendees and participants are treated with respect. For that purpose, HRW will not tolerate the following behavior:
Attendees or participants are encouraged to notify public safety authorities if there are concerns for their personal safety or if the harassing behavior is criminal in nature. Persons who experience any of the above, should report the behavior to a member of HRW’s board of directors. Consequences for persons engaging in harassing behavior may include:
Thank you for your cooperation.
All HRW members who are assisting during an event or activity and become aware of an incident that may involve harassment are to notify a HRW board member.
HRW board members are to notify the president of HRW or his/her designee.
The president of HRW will identify a person to do a preliminary review of the incident by interviewing the person making the complaint, interview witnesses, and interview the subject of the complaint as appropriate. If the matter involves a criminal offense, the victim of the behavior will be encouraged to file a police report. If the incident occurs on a property controlled by a third party, the person making the complaint will be encouraged to notify the third party. HRW may notify the third party independently when there is a contractual agreement between HRW and the venue.
Pending the completion of a review of a complaint of harassment, HRW may take interim measures to address an incident. The interim measures may include a verbal warning to stop the behavior or expulsion from the activity or event without a refund if it is a paid event. In addition, if the person whose behavior is being questioned is not cooperative, assistance from the venue or local law enforcement may be requested.
Once a preliminary review of the complaint of harassment is complete, the president of HRW may form a three-person panel to review the facts of the incident and make a recommendation to the board for action as appropriate.
This photo of Virginia Beach is courtesy of TripAdvisor